Enterprise Content Management Could Help Providers Meet Emerging Meaningful Use Requirements

The proposed Stage Two Meaningful Use stipulations require healthcare organizations to provide patients with the ability to electronically view, download and transmit their entire medical record.

The seemingly simple demand throws a curve ball to many providers that are using certified electronic health records (EHRs) to meet the HITECH provisions of the American Recovery and Reinvestment Act (ARRA) and ultimately collect their share of the $27 billion incentive fund.

“The criteria in Stage One were very specific – and providers knew they could meet the requirements with a certified electronic health record system. The puzzle gets much more complex in Stage Two because there’s so much more to put together,” says Lorna Green, RN, BSN, senior business analyst, Hyland Software, Cleveland, Ohio.

For instance, providing patients with electronic access to comprehensive records requires much more than simply creating an online link to the information.

“Many providers have multiple systems and a variety of incoming paper documents feeding into their patients’ electronic medical records. There are faxes, medical images and test results that often come in paper forms,” Green says. “For easy access to these documents, providers have to look beyond their electronic medical records system.”

Implementing a certified content management system can help providers move forward with such efforts.

“Providers that have met the Stage One requirements now need to broaden their scope and look at content management. They need to have a means to bring in all the information that they have on their patients – from paper to EKG results – into one central, easily accessible place,” Green says.

OnBase 12, Hyland Software’s enterprise content management (ECM) solution, could help providers looking to meet the Stage Two requirements. The ECM software earned the federal government’s Stage One Meaningful Use certification as an electronic health record (EHR) Module by passing the criteria for inpatient and ambulatory settings. This certification confirms that OnBase can securely maintain information and integrate with other systems to share critical information along the patient record continuum. These EHR Modules are 2011/2012 compliant and have been certified by Drummond Group, an ONC-ATCB approved to certify any complete or modular EHR both ambulatory and inpatient, in accordance with the applicable certification criteria adopted by the Secretary of Health and Human Services.

For more information on how healthcare organizations are using ECM technology, visit Hyland.com/Healthcare.